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Background Information

The Ghana’s Strengthening Accountability Mechanisms (GSAM) is a six-year social accountability project which commenced in 2014.

GSAM aligns with the 3 objectives of USAID Ghana’s 2013 – 2017 mission strategy:  ‘‘improved quality and transparency of MMDAs budgets and their capital budgets”; increased citizen satisfaction with capital projects; and the quality of local governance’’.

The project directly contributes to the Development Objective One (1) of the USAID Ghana Mission’s Country Development Cooperation Strategy – Strengthened Responsive, Democratic Governance.

GSAM seeks to improve accountability by enhancing mechanisms of top-down and bottom-up social accountability in MMDAs; through increasing the quality and quantity of information available to citizens about the effectiveness of development projects funded by MMDAs capital budgets via extensive CSO monitoring, the production of scorecards, and public information campaigns that mobilize citizens to use the scorecards to demand improved development planning and execution.

Geographical Scope: The Consortium and its partners are implementing the project under two components in the selected 100 districts across all 16 administrative regions of Ghana.

Component One: The GSAM Consortium carried out an information campaign in 50 of the 100 project districts, which are known as the Audit Districts, to disseminate the results of performance audits conducted by the Ghana Audit Service (GAS) with support from USAID.

The performance audits assessed the capacity of the 50 District Assemblies for implementing capital projects along the following dimensions: project initiation and planning; procurement and contracting; implementation; and impact on beneficiaries. This component of the project was implemented for one year period ended in 2016.

Component Two: The GSAM Consortium is currently supporting CSOs to mobilize citizens in the other 50 districts, known as the Social Accountability (SA) Districts to employ cell phone technology and community scorecards approach to engage in detailed community monitoring of Municipal and District Assemblies capital projects as contained in their Annual Action Plans.

The information generated is then used to interface with the Assemblies to negotiate improvements in capital project delivery.

The consortium uses radio, billboards, printed scorecards, community durbars, town-hall meetings and other mechanisms as part of an information campaign to increase citizens’ awareness of the results of citizen monitoring of District Assemblies’ capital projects.

GSAM Result Areas: The overall goal of the GSAM project is to strengthen citizen’s oversight of MMDAs capital projects to improve local government transparency, accountability and performance in 100 districts of Ghana.”  The project seeks to achieve this goal through the following three result areas:

  1. Increased Availability of Accessible Information on MMDAS’ Capital Development Project Performance In 100 Districts.  1). Increased availability of accessible information on Ghana Audit Service (GAS) performance audit in 50 districts and; 2). Increased availability of citizen- generated information on MMDAs’ capital development projects in 50 districts.
  2. Strengthened CSO and citizens’ capacity to monitor MMDAs’ capital development projects in 50 districts and
  3. Increased use of citizen-generated information on MMDA capital projects in 50 districts

Impact Group/Beneficiaries: GSAM is designed to target local/community level citizens/citizen groups (aged 16 years and above), Civil Society Organisations (CSOs), as well as Local government officals.

Since the implementation of GSAM activities in the 50 component one dostricts ended in 2016,  this data collection exercise will be limited to the 50 componet 2 districts where project activities are currently being implemented.  The total number of these population in all 50 Districts the 50 is estimated at 4.5 Million (2010 PHC).

Rational for the Data Collection Exercise

The GSAM AMEP requires that, the baseline data collected during the inception of the project be updated on annual basis through a mixed method survey to demonstrate evidences towards the attainment of project outcomes/impacts.

This exercise is intended to provide the needed data to update the project’s outcome indicators in relation to baseline levels and to also provide baseline levels of the new indicators following the cost extention of the project.

Table 1: Summary of Targets and Actual Achievements

Indicator Coverage Baseline Value Cummulative achievement as at FY 18 Target as at September 2019
1. Percentage  of citizens  satisfied  with District Assembly’s (DA) capital projects 50 districts 38.52% 29.77 % 60%
2. Percentage of citizens who have knowledge on capital projects undertaken in their communities 50 districts 17.7% 40.9% 40%
3. Percentage of citizens who have participated in the last annual development planning sessions. 50 districts 26% 34.5% 40%
4. Percentage of citizens who say that their DAs met with them to build consensus or provide information about issue concerning selected capital projects. 50 districts 0 59.0% 40%
5. Percentage of citizens who can identify at least two processes in MMDAs capital development in 50 SA districts 50 districts 0 45.4% 60%
6. Percentage  of capital projects being monitored with community score cards/report cards 50 districts  0 25.0% 30%

 

Source: GSAM AMEP, 2015 & GSAM FY4 Annual Report

Main Objective of the Assignment

The main objective of the consultancy service is to collect qualitative and quantitative data from 25 project districts across all 16 regions of Ghana as input to the GSAM Year 5 Annual donor reporting.  The consultant/firm will also produce a report afater the end of the assignment( details of the content of the report are captured at sections of  the TOR).

Scope of the Assignment

The assignment will comprise collecting data from 450 citizens, 50 MMDA Officials and 25 DSC members across 25 project districts in 15 administrative regions of the country. Table 2 presents the list of all 25 districts where data will be collected.

Details of Districts Selected per Regions

Region # of  GSAM Districts Number of Districts Selected Names of Districts

 

Ahafo 1 1 Asunafo South
Bono 3 1 Jaman North
Bono East 3 2 Atebubu Amantin
Sene East
Ashanti 8 4 Sekyere East
Sekyere Central
Ejurasekyedumasi
Amansie Central
Western 4 2 Ahanta West
Amenfi Central
Western North 2 1 Akontombra
Central 4 2 Assikuma Odoben Brakwa
Agona East
Eastern 6 3 Kwahu Afram Plains North
Kwahu South
Suhum
Upper East 3 1 Bawku West
Upper West 2 1 Nadowli Kaleo
Volta 4 2 Nkwanta South
Adaklu
Oti 2 1 Krachi East
Northern 4 2 Gushegu
Tolon
Savana 2 1 East Gonja
North East 2 1 West Mamprusi
Total 25  

 

Workload Per District

Field data shall be collected from three (3) communities in each of the selected districts. These communities shall include 2 communities where GSAM projects are being/have been monitored and 1 other community where GSAM project has not been monitored.  For each community selected, data shall be collected from 6 persons making a total of 18 community members per district. Table 3 presents the summary of respondents per category.

Table 3: Summary of  Respondents per District.

Categories Number Total Remarks
Citizens 6 per community for 3 communities. 18 Shall include 12 citizens who have directly participated in GSAM activities and 6 who have not directly participated in GSAM activities.
DA Representatives   2 2 Preferably the GSAM contact person and one other person

 

DSC Representative 2 2 2 members of district steering committee per district
Total 22  

 

NB: Please note that, it is a requirement to ensure that at least 40% of respondents are women and frantic efforts should also be made to include Persons with Disabilities in the data collection exercise.

The consultant will also organize one focus group discussion per district at one of the communities where GSAM has ever monitored capital project.

Available Resource

The GSAM project has about 45 Samsung Tablets that could be made available to support the consultant/firm in the data collection exercise.

All questionnaires required for the survery have also been pre-coded into the Kobo toolbox and will be made available to the consultant after signing of contract.

The M&E team will provide the needed support to the consultant/firm to effectively identify and mobilize respondents at the district and community levels.

Cost Application

The consultant/firm is expected to budget for cost of logistics, T&T, perdiem, accommodation, compensations and any other measures to be employed to ensure the assignment is completed within specification.

The GSAM project will take care of the cost associated with organizing a 2-day training workshop for enumerators to be recruited by the consultant/firm to walk them through the background of the GSAM project,  questions,  among others, to ensure they all have a uniform understanding of the project and the questions to be administered.

The consultant will also use the session to orientate the enumerators on applicable data collection protocols.

Expected Deliverables

The consultant is expected to deliver the following at the scheduled time:

  • A data collection plan detailing the schedules and the persons responsible for the exercise in each of the districts by September 12, 2019.
  • Data-set on responses from 550 citizens comprising 450 community members, 25 DSC members, and 50 MMDA officials electronically submitted to the GSAM MIS by October 7, 2019.
  • A soft copy report detailing field observations, challenges, lessons learnt and recommendations for future data collection exercises.

Work plan

The exercise is scheduled to start from September 12th September 2019 and expected to be completed by 15th October 2019. Table 4 contains the work plan for entire exercise.

S/N Activity Expected output   Expected Completion Date Responsibility
1. Completion of  Consultant Hiring process Consultant Hiring process completed September  11 M&E Specialist WSF procurement unit
2. Revision of electronic questionnaires in ODK. Questionnaires for data collection coded into ODK forms.  September  11, 2019 M&E Specialist/CARE IT Manager
3.

 

Inception meeting with consultant   Inception meeting to discuss detailed plan for data collection exercise including logistical arrangements to undertake the task. September 16, 2019 M&E Specialist
4. Orientation meeting for enumerators Session organized for all enumerators recruited for the consultant/firm to be abreast with the content of the questionnaires, protocols etc. September 23 September 19. M&E Specialist/ Consultant
5. Field data

collection

Consultant/firm  commence field data collection by Monday, September 23 and is expected to complete by Monday, October 7, 2019 September 26 to October 9, 2019 Consultant wsf Zonal M&E officers/CSOs.
6. Submission of final report Consultant submits report on the data collection exercise October 15, 2019 M&E Specialist/ Consultant

 

Management/ Reporting

The consultant will have an overall reporting responsibility to Mr. Clement Tandoh, the Chief of Party of the GSAM project via Clement.tandoh@care.org and under the technical supervision of the M&E Specialist, Mr. Samuel Addai Boateng samuel.boateng@care.org

Reporting

The consultant/firm, will submit a report on the data collection exercise to the GSAM Chief of Party and copy the M&E Specialist not later than 15th October 2019.  The report among other things should necessarily include:

  • Front cover, table of contents, acronyms
  • Executive Summary (maximum 1 page)
  • Introduction – background of the assignment, purpose, and methodologies used for the data assignment.
  • Summary of qualitative information collected through focus group discussions (Appropriate guideline as to how the qualitative information should be presented shall be provided after signing of contract)
  • Key observations from the field, lessons learned from the data collection and challenges faced during the exercise and Recommendations for future data collection exercise.
  • Conclusions 

Required Skills or Experience

Essentials

  • The Team Leader/consultant should have at least Master’s Degree in Statistics, Demography, Social Science, Development management or any relevant field, or recognized equivalent work experience.
  • Experience in undertaking other comparable data collection exercise
  • Excellent language proficiency in English and at least some local languages spoken across the districts selected for data collection.
  • Previous experience using Kobo toolbox for data collection
  • Demonstrable ability to mobilize a good number of enumerators within a short time to complete the data collection exercise within two weeks.

How To Apply

Interested persons/ firms who meet the above-mentioned criteria should provide both Technical and cost proposals demonstrating their ability to complete the task within schedule to Leticia.haywood@care.org.

Please note:

Additional guidelines for submitting applications

The consultant/firm must submit Technical and Financial proposals as follows:

a. The technical proposal among other things should provide the following information:

  • Brief description of the consultant or firm and an information on similar (in terms of scope and dept) conducted in the last 5 years.
  • Description of the consultant’s methodology or approach including consultant’s detailed work plan for executing the assignment.
  • The consultant’s team (if any) for executing the assignment, showing the staff to be used and their relevant expertise. Please attach the current CVs of all team members.  

b. The Financial proposal should capture all relevant cost required to implement the task in time and of the right quality. Please take note and present all cost estimates in Ghana cedis only.

c. The financial proposal should be in Ghana Cedis.

Deadline for submission of response is Friday September 20, 2019 at 5pm.

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