Request for Quotation Services – Contractor to provide The Use of a Caravan mounted with Filming Equipment for Shooting and Screening of Videos for Hygiene Promotion in West Mamprusi and Talensi Districts
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.
We are motivated by the Gospel of Jesus Christ to cherish, preserve and uphold the sacredness and dignity of all human life, foster charity and justice, and embody Catholic social and moral teaching as we act to:
- Promote human development by responding to major emergencies, fighting disease and poverty, and nurturing peaceful and just societies; and,
- Serve Catholics in the United States as they live their faith in solidarity with their brothers and sisters around the world.
Catholic Relief Services (CRS) has been working in Ghana since 1958 in Health, Agriculture, Peace Building, Water and Sanitation, Microfinance and Education programs. CRS Ghana is currently implementing the Developing Acute Care and Emergency Referral Systems (ACERS) Project for a period of three years which commenced in September 2018 and is expected to end in October 2021.
Request for Quote (RFQ) Services – Contractor to provide The Use of a Caravan mounted with Filming Equipment for Shooting and Screening of Videos for Hygiene Promotion in West Mamprusi and Talensi Districts
- Release Date: 15th March 2019
- Deadline for Receipt of Questions: 21st March 2018
- CRS Response to Bidders with Answers: 22nd March 2019
- RFQ Closing Date & Time: Thursday, 28th March 2019 at 1:00pm
SUBJECT: Request for Quotation No. GH_19_RFQ_ICOWASH_ 026
CRS is seeking quotations from contractors with experience in The Use of a Caravan mounted with Filming Equipment for Shooting and Screening of Videos for Hygiene Promotion in West Mamprusi and Talensi Districts, and related services, as more specifically described in Scope of Work section of this RFQ.
TERMS OF REFERENCE
- Name/Title: Sheriff David Telly/ Charles Appiah (CMS)
- DSPN: 6807-6400126
- Purpose: The use of a caravan mounted with filming equipment to shot and screen videos for Hygiene Promotion for ICOWASH Project.
- Period of visit: 1st May 2019 – 31st July 2019
- Working Relationship: WASH TA, WASH Program Manager, WASH Specialist, Community Mobilization Specialists and the MEAL Specialist
Section 1: Scope of Work
Globally, northern Ghana remains one of the most challenging environments for adequate sanitation, hygiene and nutrition.
UNICEF (2017) reports that an estimated 4,000 Ghanaian children die each year from diarrhoea, with malnutrition contributing to one-third of the country’s childhood deaths and over two in five children in northern Ghana suffer from stunting.
Child survival, health and wellbeing are closely linked to sanitation and hygiene. Northern Ghana still has major issues with open defecation – in 2015, UNICEF reported that 89% of the population in the Upper East Region and 72% of the population in the Northern Region practice open defecation.
In response to addressing the health and WASH needs of the northern regions of Ghana, the Catholic Relief Services with funding from the Helmsley Charitable Trust (a US based charitable organization) is implementing the Integrated Community Water, Sanitation and Hygiene Improvement (ICOWASH) Project.
The ICOWASH project is for three-years duration (2017-2020), and seeks to address water, sanitation and hygiene needs at the household, school and health facility levels in the West Mamprusi and Talensi districts in Northern and Upper East Regions respectively. The goal of the ICOWASH project is to improve health and wellbeing of approximately 152,334 rural adults and children.
As part of efforts to facilitate hygiene behavior change in project communities, the project plans to employ the services of a caravan mounted with filming and video playback equipment to capture on-going sanitation and hygiene improvement activities in project communities.
The footages of the scenes involving community WASH habits, attitudes and practices during the day, will be shown in the night during community-wide gatherings while a facilitator sensitizes the community on needs for improvement, as well as positive observed practices that should be sustained.
The objective of this activity is to use audio-visuals to capture community daily activities and playback as one of the captivating channels of behavior change communication to support communities to improve hygiene and sustain sanitation practices for improved health.
Specifically, the aims of the use of the caravans are to:
- Sensitize and trigger people on improved sanitation and hygiene behavior practices by stimulating the participation of children and especially adults, who might not be initially very interested in ‘simple words’ of health impacts by fully embracing sanitation interventions to do away with open defecation and practice handwashing.
- Strategically accelerate the achievement of Open Defecation Free (ODF) communities by using audio-visual tools as potential platforms for cross-learning for communities on WASH improvements through the screening of positive hygiene and sanitation habits/behaviours of committed project communities in the district to motivate struggling ones to catch up.
- Consolidate the gains made in sanitation and hygiene transformation in ODF communities by re-echoing the WASH habits of community members to remind them of their ODF commitments, reaffirm their positive attitudes and behaviours, as well as highlight existing weaknesses/gaps in a bid to promote sustainability of improved WASH practices.
Specific Tasks for the Consultant
- The Consultant shall lead and report on the conduct of the activity with the support of partners at the District Assembly and the WASH Officers of the Project.
- The consultant shall locate and visit communities (see list below) to observe existing WASH practices at the household, school and health facility levels, on sanitation improvement activities or challenging situations, interview community members, groups of interest and opinion/religious/traditional leaders and record these events using video cameras and related equipment.
- The consultant shall conduct editing of the video footages for each community (minimum resolution-720×1280, maximum length-15 minutes in mp4 format) for playback to the communities.
- The consultant shall, with support from the WASH Team and partners, organize community video shows to playback the edited footages (one playback per community or cluster centre) and facilitate the commentaries (sensitizations, discussions, questions and answers) on the videos during the screening.
- The consultant shall record proceedings and level of community participation during the playback sessions, capture the attendance disaggregated by gender, and report same in the final report.
- The consultant shall provide copies of all the edited videos (softcopies) used in the community screening events with the Project as part of their activity completion report.
- The consultant shall share periodic (weekly) updates on progress of activities with CRS as appropriate and a final report (including PDF copies and printed and bound copies) at the end of the activity. The consultant shall also include at least 1 edited video documentary footage of the entire process (including the video capturing, editing and playback at the community video shows) to CRS as part of the activity report.
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List of Communities
The following tables show the community sections to be visited and filmed as well as the locations where selected sections would converge to view and participate in the video playback sessions.
Table 1: WEST MAMPRUSI COMMUNITIES
|No||Area Councils||WEST MAMPRUSI COMMUNITIES & SECTIONS||SCREENING LOCATION|
|30||Mishio-Tambio 1||Mishio-tambio 1|
|32||Mishio-Yatiyati 1||Mishio-Yatiyati 1|
Table 2: TALENSI DISTRICT COMMUNITIES
|No||Area Councils||TALENSI DISTRICT COMMUNITIES & SECTIONS||SCREENING LOCATION|
|1||Sheaga Tindongo||Namoranteng 1||Namoranteng School|
|4||Tolla Napaala||Tolla Chief Palace|
|8||Paati Yire 1- Gbani B||Chief Palace|
|9||Paati Yire 2- Gbani B|
|10||Paati Yire 3- Gbani B||Paati 3|
|11||Tongo||Wakii Soeg||Waki Kurug|
|13||Wakii Tengre||Waki Tengre|
|14||Sakpare Tengre-Saazug||Community Center Near CHPS|
|17||Sakorit-Naduya A||Sakorit School Premises|
|21||Winkogo||Shia A- Komong B||School Park|
|22||Shia B -Zoore|
The facilitation team will comprise the Consultant (who would be engaged by CRS in accordance with the Organization’s procurement policies and procedures), District field facilitators from the District Environmental Health and Sanitation Units and the Department of Community Development and Social Welfare of the 2 District Assemblies as well as CRS project staff.
Key Working Relationships/Organizations to Meet:
- District Environmental Health and Sanitation Units
- Department of Community Development and Social Welfare.
List of Outputs / Deliverables
- Project communities actively participate in the capturing and screening of community videos organized for them.
- Key behaviour issues are well captured and articulated to community members to reignite their commitment to stop open defecation and improve their WASH infrastructure.
- Written activity report including softcopies of edited videos of each screening event and at least 1 documentary video of the process, submitted by the Consultant at the end of the activity.
Required Skills or Experience
Bidders are required to meet the following criteria to be eligible to participate in this procurement:
- Have the legal capacity to enter into a contract.
- Not be insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any of these circumstances.
- Not be suspended or debarred from public procurement by the United States Government, the United Nations, the World Bank, or DFID.
Bidders are required to submit the following documents as proof of eligibility:
- Current Certificate to Commence Business
- Current Certificate of Incorporation
- Valid GRA Tax Clearance Certificate
NB: Failure of the Bidder to provide any of the above, as required, shall render the Bid non-responsive and may be rejected.
The Bidder must verify that it does not appear on:
- The website of the System for Award Management (SAM) formally known as the Excluded Party List System (EPLS): https://www.sam.gov;
- The website of the United Nations Security (UNSC) sanctions committee established under UNSC Resolution 1267 (1999) (the “1267 Committee”): http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml,
- The Office of Foreign Assets Control Specially Designated Nationals and Blocked Persons List https://www.treasury.gov/ofac/downloads/sdnlist.pdf
Eligible Countries: ANY
How To Apply
QUOTATION SUBMISSION INSTRUCTIONS
1. Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. At a minimum, offers must show:
a. The solicitation number;
b. The time specified in the solicitation for receipt of offers;
c. The name, address, and telephone number of the Bidder;
d. Price and any discount terms;
e. Acknowledgment of Solicitation Amendments;
f. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).
2. Period for acceptance of offers. The Bidder agrees to hold the prices in its offer for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
3. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to CRS, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.
4. Multiple offers. Bidders are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. N/A
5. Late submissions, modifications, revisions, and withdrawals of offers.
a. Any offer, modification, revision, or withdrawal of an offer received at the CRS office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered.
b. Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. An offer may be withdrawn in person by a Bidder or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.
6. Contract award. CRS intends to evaluate offers and award a contract to a Bidder who provides the lowest priced technically acceptable offer. Therefore, the Bidder’s initial offer should contain the Bidder’s best terms from a price and technical standpoint. However, CRS reserves the right to conduct discussions later if necessary. CRS may reject any or all or accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
7. Multiple awards. CRS may accept any item or group of items of an offer, unless the Bidder qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. CRS reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the Bidder specifies otherwise in the offer.
8. Validity of Quotations: The quotation validity required is 30 days.
9. Sealing and marking of Quotations: Quotations and Proposal clearly marked with the Reference above and the name of the Bidder.
10. Submission of Quotations: Technical and Financial Proposal must be submitted to the email address below, no later than Thursday, 28th March at 1:00 pm: email@example.com
EVALUATION CRITERIA (Financial Evaluation)
Technical proposals will be evaluated according to the criteria outlined below.
|Qualifications of the Team Leader and Key staff||20%|
|Previous Experience in use of caravan mounted with audio visual equipment to shoot and screen videos at the community level||30%|
|Technical Soundness of Methodology||30%|
|Proposed Detailed Work Plan||10%|
|Local knowledge of the 2 project districts (i.e. West Mamprusi and Talensi)||10%|
Only bidders who are considered technically responsive (technical score of at least 75%) will proceed to the financial evaluation.
CRS will evaluate the proposals and award the assignment based on technical and financial feasibility. Subsequently, short-listed Institutions MAY be invited for an interview. The Catholic Relief Services reserves the exclusive right to select the candidate it considers suitable for the assignment.
CONTRACT TERMS AND CONDITIONS
CRS’ Right: CRS reserves the right to reject any quotation or all the quotations and at its discretion cancel this RFQ.
Additionally, CRS may accept any item or group of items of a bid. CRS reserves the right to make an award on any item for a quantity less than the quantity stated, at the unit prices quoted.
CRS may reject any quote that is determined to be nonresponsive. A responsive quote is one that complies with all terms and conditions of the RFQ.
A quote must be complete, signed by an authorized signatory and delivered no later than the submission time and date indicated on the first page of this RFQ. CRS may reserve the right to waive any minor discrepancies in a quote.
This RFQ does not legally obligate CRS to award a contract. CRS reserves the right to fund/award any or none of the submitted quotes. No commitment is made, either expressed or implied, to compensate Bidders for costs incurred in the preparation and submission of their quotes.