Programme Assistant (FAOR Network) FAO Programme Assistant (FAOR Network) FAO
Programme Assistant (FAOR Network) FAO
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3 Jun 2020

Full TimeProgramme Assistant (FAOR Network) FAO

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Job Description

Programme Assistant

The post is located in the Regional Office for RAF, which is responsible for leading FAO’s response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority activities in the region.

It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO’s strategic response to regional priorities.

RAF also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies.

RAF develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs).

The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region..

Main Purpose

The Programme Assistant is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the division’s work programme, planning and budgeting activities. He/she provides procedural guidance to managers and staff in the division.

Supervision Received/Exercised

The Programme Assistant works under the general supervision of the Programme Officer (FAOR Network). The incumbent operates independently; supervision received is focused on the quality of work outputs. He/she provides responsible operational/clerical support to FAOR Network Management in the day-to-day operations.The incumbent operates independently and takes decisions on work priorities. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other programme support staff.

Working Relationships

The Programme Assistant works closely with a wide range of colleagues in the division and with client departments/offices, ensuring the consistency and quality of programme/ project support services provided by the division.

Key Functions/Results

Monitor both Regular Programme and Projects budgets ensuring that funds are properly allocated and reported upon and take corrective action if required; inform management of any budget issues that may require attention;
Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related work plans for the division;
Prepare projects’ budget revisions in consultation with budget holders;
Respond to a variety of routine queries and provide clarifications on programme and project matters; inform management and team members of processes, procedures and timeframes to secure administrative services needed for programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and budgetary matters;
Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on programme/project activities; generate periodic or ad-hoc management reports;
Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
Provide procedural guidance to Programme Assistants (G-4 level) and other staff in the work unit;
Review and make recommendations to improve current programme/ projects administration procedures and processes;
Perform other functions as required.

Impact Of Work

The incumbent’s work impacts directly on the smooth operations and performance of the division’s programme/ project activities. He/ she plays a lead role in the provision of programme support services for successful achievement of the organizational unit’s mandate.

_____________________________________________________________________________________________
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
Education: Secondary School Education
Experience: Four years of relevant experience in the provision of programme/projects support services

Languages: Working knowledge (Level C) of English
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical Skills
Very good knowledge of corporate information systems

Very good knowledge of programme and budget processes and procedures

Very good knowledge of common administrative and financial rules and regulations

Very good knowledge of communication and documentation standards

Desirable Qualifications And Skills

Working knowledge of French (Level B)

Training in project management, administration and/or finance

Experience in UN administrative procedures/guidelines and financial rules and regulations

Experience and knowledge of FAO corporate systems: COIN, FPMIS, Oracle and ATLAS

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

ADDITIONAL INFORMATION
• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
• Selected candidates need to reside within commuting distance from the FAO office. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
• Other similar positions may be filled from this vacancy notice
• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:
http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
• Incomplete applications will not be considered
• Only applications received through the recruitment portal will be considered
• If you need assistance please contact: Careers@fao.org

Job Categories: Jobs in Ghana. Job Types: Full Time.

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