Secretary

ContractWestern RegionSecretary to the Director of Health Services
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Secretary Summary

Looking for a Secretary? Join Secretary to the Director of Health Services today to explore exciting career opportunities as a Secretary. Apply now to grow your career with Secretary to the Director of Health Services!

Responsibilities

1. Administrative Support

Manage and maintain the Director’s calendar, schedule meetings, and coordinate appointments.
Handle correspondence, emails, and phone calls on behalf of the Director.
Prepare and distribute meeting agendas, minutes, and reports.
2. Document Management

Draft, review, and edit official documents, letters, and memos.
Maintain an organized filing system for both physical and electronic documents.
3. Communication Liaison

Act as the first point of contact for internal and external stakeholders.
Relay messages and coordinate communication between the Director and other departments.
4. Meeting Coordination

Organize and facilitate meetings, workshops, and conferences.
Ensure proper setup of meeting rooms and the availability of required materials.
5. Logistics Management

Arrange travel itineraries, accommodations, and logistics for the Director and visiting officials.
Process expense reports and reimbursements related to official activities.
6. Confidentiality and Ethics

Handle sensitive information with utmost confidentiality and professionalism.
Uphold ethical standards in all activities and communication.
7. Other Duties

Assist with project coordination and follow-up tasks as assigned by the Director.
Perform general clerical duties, including photocopying, faxing, and ordering supplies.
Skills Required
Educational Background: Diploma or bachelor’s degree in Secretarial Studies, Office Administration, or related field.
Experience: 2–5 years of relevant experience, preferably in healthcare or with senior executives.
Skills:
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional written and verbal communication skills.
Outstanding organizational and multitasking abilities.
Attributes:
A professional, proactive, and resourceful attitude.
Integrity and discretion in handling confidential information.
Familiarity with healthcare terminology or administration is a plus.
How To Apply
Ready to make a difference? Submit your CV, Cover Letter, and Relevant Certifications to info@springhealthservices.org, using the subject line: Application – Secretary to the Director of Health Services.
Applications close on 31-01-2025. Early applications are encouraged!
For inquiries, contact 0244615636.

 

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