Finance & Administrative Officer Summary
Position location: Volta, Bono East, Northern, Oti Regions
Reporting to: Finance Manager
Accountable to:Project manager
Contract term: 2 years with possibility for extension
Associates: Project officers
Objectives of the position
To be able to keep basic financial and administrative records.
Duties, Roles, and Responsibilities
Project Management
To perform secretarial services for the office
To support program team during training workshops and staff meetings
File and manage office documentation
To serve as management information officer
To serve as the office receptionist
To assist staff in using Internet for professional and official purposes
To maintain visitors book for the office
To manage and administer office imprest
Purchase office supplies (toiletries & stationary)
Improve and operate an efficient system of receipt, recording, and distribution of mails.
B. Financial Management and accountability
Process account payables after examination of accuracy for payment. Ensure that all project-related transactions were conducted, processed, and recorded as per the donor system of chart of account
Ensure that all payments to suppliers and or projects are in accordance with relevant regulations and approved plan/budget.
Ensure that cheque books, invoices, and other valuable books are well accounted for and kept in safe and secured custody.
Ensure that all program activities expenditures are following donor-laid-down internal controls.
Maintain up-to-date asset register including office vehicles, equipment, and motor bikes.
Skills Required
Education and work experience required.
Bachelors degree or Higher National Diploma Certificate in Accounting
A minimum of two (2) years working in NGO, access to finance, and agricultural development programme.
Key competency and skills required.
Excellent in QuickBooks, (Accounting software for financial transactions)
Excellent Inter-personal and Communication Skills
Ability to perform under a pressured working environment
Results-oriented, proactive, and ability to consistently meet deadlines
Tolerance, high emotional intelligence, and information management ability.
How To Apply
If you are ready to lead SEND Ghana’s next chapter of growth and impact, we encourage you to apply. Submit your CV and a cover letter outlining your vision for SEND Ghana to HR/Admin. Manager, career@sendwestafrica.org by 22nd August 2024.
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