Project Manager at United Nations Office for Project Services (UNOPS)
- Organization: UNOPS – United Nations Office for Project Services
- Location: Accra (Ghana)
- Grade: IICA-2, International Individual Contractors Agreement – Mid level
- Occupational Groups:
- Project and Programme Management
- Managerial positions
- Closing Date: 2019-12-12
Background Information – Job-specific
The United Nations Office for Project Services (UNOPS), Ghana Operational Hub based in Accra –Ghana with Country Offices in Gambia, Ghana, Liberia, Nigeria and Sierra Leone with compelling solid reputation across the globe in delivery of its core mandates in the areas of Project Management, Infrastructure and Procurement.
What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. To succeed here, he/she need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.
The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.
Functional Responsibilities of Project Manager
The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the project(s) and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the responsibilities described below.
The project manager is responsible for all aspects of the project life cycle. S/he will rely on a number of external suppliers for its successful delivery, managing tight timelines with agility and solution orientation. Reporting to the Head of Programme, s/he must be able to apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria:
- Establish solid working relationship with the project governance structures (Executive, Senior Users and Senior Suppliers), client and key stakeholders
- Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
- Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
- Manage the information flows between the Project Board/OC Director and the project(s) Delivery and Performance:
- Develop and maintain project plans
- Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
- Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
- Liaise with any external suppliers or account managers
- Authorise Work Packages
- Advise the Project Board and OC Manager of any deviations from the plan
- Identify and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and review product quality and ensure products are accepted
- Monitor and evaluate performance of service providers
- Identify and report potential business opportunities for UNOPS to supervisor
- Identify and report threats to UNOPS internal business case to supervisorProcedures:
- Follow the Project Management Cycle Instructions and ensure that all organisational policy is complied with (Organisational Directives and Administrative Instructions)
- Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
- Prepare the following reports:
- Highlight Reports
- End Stage Reports
- Operational Closure Checklist
- End Project Report
- Handover Report
- Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
- Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.Knowledge Management:
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning formatPersonnel Management:
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the Senior Management
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
- Take part in selection, recruit and assure training of the team as required by project plans
- Perform the Team Manager role, unless appointed to another person(s)
- Perform Project Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UNDSS standardsCore Values and Principles:
- Understand and respect UNOPS sustainability principles
- Look for ways to embed UNOPS sustainability principles in day to day projectmanagement
- Seek opportunities to champion gender equality at work place
- Champion and communicate project’s sustainability aspects with key stakeholders
- Understand and Respect National ownership and capacity
- Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
- Seek opportunities to recruit qualified local staff
- Look for ways to build capacity of local counterparts
- Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
i. Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organisations or other relevant partners)
- Accountability for results and the use of resources
i. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with a supervisor
i. Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
Additional Requirements for Project Manager:
- Ensure that the project produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits;
- Responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s) and as monitored through the Logical Framework;
- Establishes and maintains effective performance management and control systems that ensures the project meets its delivery targets;
- Coordinates the work of a multi-disciplinary team;
- Ensures effective resources (and talent) management within the project team;
- Creates an inclusive work environment that promotes the principles of shared outcomes, mutual respect, consultation, and information sharing;
- Demonstrates leadership in the application of the Hub and Region’s Operational Excellenceplans and ensures the project is fully compliant with the Project Management Manual;Monitoring and Progress Controls
- Project meets its annual delivery targets
- Accuracy of project planning
- Stakeholders satisfaction
- Personnel satisfaction and engagement
- Effective project governance
- Timeliness and accuracy of reporting
- Unqualified AuditGeneral information:Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s). Contribute to the overall business targets and needs.
- Advanced University Degree in Project Management, Business Administration, International Relations, Agricultural Sciences, Political/Development Studies, Engineering or other relevant discipline.
- University Degree (Bachelor’s Degree / First Level) in Project Management, Business Administration, International Relations, Agricultural Sciences, Political/Development Studies, Engineering or other relevant discipline with a combination of 2 additional years of relevant professional experience can be considered in lieu of a Master’s Degree.
- A Technical/Professional diploma in relevant discipline in combination of four (4) additional years of experience maybe accepted in lieu of an advanced university degree.
- A minimum of five (5) years of progressive experience in project development, management and delivery with focus on monitoring, reporting and coordination in either public or private sector organisations is required.
- Past experience in implementing Agricultural (value chain) development projects is highly desirable;
- Past experience in projects involving procurement of high value equipment/goods is highly desirable.
- Past experience implementing infrastructure development projects is highly desirable;
- Past experience implementing KOICA funded projects is an advantage.
- Knowledge of the UN system and familiarity with UNOPS procedures is an advantage;
- Fluency in written and oral English is required.
- PRINCE2 Foundation/Practitioner is an advantage
|Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)|
|Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.|
|Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.|
|Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).|
|Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.|
|Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.|
|Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.|
|Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.|
Contract type, level and duration
- Contract type: International Individual Contractual Agreement (IICA)
- Contract level: I-ICA 2/ICS 10
- Contract duration: Ongoing ICA – ‘Open-ended, subject to organisational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- Ghana is a family duty station
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information – UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
To apply for this job please visit jobs.unops.org.