Project Accountant Summary
Apply now for the job vacancy of Project Accountant -Short Term at Plan International in Tamale, Northern Region of Ghana
Prepares financial and other reports to aid the preparation of the overall project financial reports for dissemination and decision making. To do this, the position holder:-
The Project Accountant ensures that project transactions are reviewed and correctly entered into SAP on a timely basis;
The Project Accountant provides quarterly, year-end and other grants financial reports and analyses as per required instructions for management decision making;
The Project Accountant will ensures proper filing (electronic and hard copy) of grants financial reports;
Assists the Project Manager in the preparation of quarterly and year-end financial schedules of the project;
Consolidates and submits monthly community and partner visits reports received from Project Staff;
Reviews project sub-ledger for all advances and prepaid expenses and follows up on outstanding advances;
Monitors and reviews advance liquidation.
Budget preparation and Budgetary Control Support for the effective implementation of the SHOW project financial plans.
To do this, the Project Accountant will:-
Be In charge of the preparation of the project budget and subsequent modifications
Monitor project budget and modify when necessary;
Consolidate monthly project budget and Financial Report;
Maintain a budgetary control system to monitor grant budget vs. Expenditure and advise management on variances and corrective actions required to be taken;
Respond to grants financial queries in liaison with the Head of finance and Operations, Business Development Manager and the Project Manager;
Train/coach partner finance staff in delivery of job requirements to support grants compliance and financial reporting;
Ensure Partner liquidations and financial reports are properly reviewed before further funds are advanced;
Create standard report template for Plans partners to ensure consistency in reporting;
Ensure compliance with best practices and donor specific requirements by Partners/Sub-grantees.
Coordinates Cash Forecasting for the SHOW project to ensure the availability of funds for project operations. To do this, the role will:
Promptly transfer funds to Project bank accounts and ensure effective cash flow management;
Ensure project bank accounts and cash balances never go negative by following up in a timely manner.
Operates the Plan International operation software to meet Plans/Donor spending and financial reporting requirements.
To do this, the Project Accountant will:
Submit monthly cash forecast to the Country Accountant;
Ensure that all approved Project budget account lines – donor account lines together with subsequent modifications are accurate in SAP;
Undertake checks to ensure that all transactions are accurately entered into the SAP;
Ensure the SAP monthly reports are printed and signed off;
Analyze project balance especially expense accounts after system closure and effect the necessary corrections with the support of Project Manager.
Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:
Prepare the weekly payment list based on the Cash forecast requirement approved
Project payments made as per approved policies and procedures.
Review all the vouchers for completeness and documentation and arithmetic accuracy.
Ensure cheques are not issued if they do not form part of the weekly payment list, exceptions should be approved by Head of Finance and Operations
Prepare project financial audit action list after each audit and ensure compliance.
Monitor and submit quarterly reports on project financial risk.
Visits districts at least once a quarter to provide needed technical support to SHOW project team.
Keeps Head of Finance and Operations informed of any initiative or difficulties relating to the jobs responsibilities.
Fulfills Plans Child Protection Policy at all times to protect children from all forms of abuse
Performs any other duties that may be assigned from time to time to support the achievement of organizational goals.
Ensures that Plan Internationals global policies for Safeguarding Children and Young People and Gender Equality and
Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities
under these policies and Plan Internationals Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
To apply for this job please visit jobs.plan-international.org.