Programme Support Officer
ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.
ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Programme Support Office
(State major reason for the position)The position holder is responsible for undertaking book-keeping, administrative and programme support functions to facilitate programme delivery at assigned regional programme.
Transaction Processing and Filing
Source and receive competitive invoices and other supporting documents,check mathematical accuracy and submit for accountants recommendation
Process cheques and input transactions in SUN
Maintain a filing system that facilitates easy and secured safekeeping and retrieval of financial documents
Petty Cash Management
Process for approval, staff requests for petty cashre-imbursements
Reconcile petty cash book in SUN with the physical cash balance on a daily basis.
Process petty cash payments in line with approved budget lines
Periodically request and process petty cash replenishments to restore petty cash to theimprest amount.
Conduct monthly and year-end cash count in line with LFPPM
Procurement and Stores Management
Secure the necessary documentation as prescribed
Review and process stores requisition
periodically update stock sheets to determine stock levels
Order stores items to restore depleted stocks to maximum levels
periodically undertake stock counts and reconcile actual quantities with stock sheet quantities
Perform stock counts and fixed assets verification jointly with Accountant
Maintain cheque register to track receipt and issuance of cheque books
Receive all cash/cheque and provide receipts appropriate and ensure all cash receipts are banked as soon as possible, and that no funds received is held for more than one week
Maintain fixed assets register to record all fixed assets of the region
Manage official correspondence and mails of the region
Liaise with PM for the contracting of services such as security and cleaning
Maintain register of contracts and other legal documents of the organisation
Manage the Resource Centre for the regional office
Provide oversight responsibility for the front desk
Coordinate vehicle movement to facilitate effective programme work
Ensure timely maintenance of all organisational properties
Advise management on vehicles and other equipment that are not fit for purpose for appropriate action to be taken
Ensure maintenance of rented office space and other equipment
Ensure timely procurement and renewal of insurance to cover valid organisational assets
Coordinate requests for insurance claims for all policies
Make effective use of AAGs records management system
Undertake other programme activities as may be directed by the Programme Manager
Perform other administrative functions that may be assigned from time to time
Arrange for logistics and venue for implementation of programme activities
Manage floats for programme activities in line with the LFPPM requirements Child Protection Responsibilities
To be abreast with the child protection policy
Educate other stakeholders that work with the LRP who will come into contact with children according
Qualification Required & Experience
First Degree or its equivalent in relevant field with 2 years experience.
TECHNICAL(State core job knowledge/skills required for successful execution of the job)
Ability to process cheques and input transactions in SUN system
Ability to maintain a filing system
Abreast with Insurance policies Abreast with procurement policies
Ability to maintain fixed assets and contract register
Ability to manage official correspondence
PERSONALITY (State core personal attributes required for successful execution of the job)
Integrity; communication and negotiation skills; team working including virtual team-working; self-motivated; high learning ability; active listening skills; stress tolerance and good judgment
Location: Wa- Upper West Region
How to Apply For The Job
Please note that Curriculum Vitae (CVs) are NOT acceptable.
Click on the apply button below to download application forms
Completed Application Forms should be emailed to:
Closing Date: 04 March, 2020
Only short-listed applicants will be contacted.
ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.
To apply for this job please visit ghana.actionaid.org.