Procurement Assistant Summary
The Procurement Assistant at John Snow Incorporated (JSI) helps in the effective delivery of procurement services to the Organization in Accra.
The Procurement Assistant promotes a collaborative, client-focused, quality and result oriented approach in the Procurement Unit.
Procurement Assistant Duties
Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch / delivery
Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals
Routing copying and circulation of quotes, bids and proposals for evaluation;
Researching pricing obtaining quotes locally on low-value items;
Assist with the coordination and selection of bids to ensure completion of administrative processes including Bid Security, contract
award notice and that contract documents are distributed accordingly.
Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract
Check and classify the precedence of the requisition and process as priority setting of the material needed.
Coordinate with requestors and make sure the right materials are needed.
Find out the sample of material to be purchased if necessary;
Provide purchased materials to the responsible receiving office and do all actions for completing the process.
Maintain appropriate records to ensure that procurement process, decision, and contractual agreement are accurately documented
for accountability and audit purpose.
Perform other duties related to the field as assigned by the supervisor.
Procurement Assistant Required Qualification
A Bachelor’s Degree in Business Administration, Management, Finance, Procurement, Logistics Management or a relevant field
Must have 4 – 5 years of progressively responsible experience in procurement.
Able to uphold and respect procurement ethics and to conduct activities with integrity.
A team player who demonstrates patience, flexibility and honesty.
Must have procurement-related experience on a USAID-funded project
Be willing and able to meet tight deadlines and work long hours when required.
A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
Be able to work in a multicultural environment.
Excellent English language skills, both written and spoken with strong presentation skills.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 08/10/2021.