Procurement Assistant

Full Time Greater Accra UN Volunteers
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State: Accra, Ghana
Country: Ghana
Deadline: 05/08/2021
Qualification: Degree
Work Experience: 3 Years

Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Within the delegated authority and under the supervision of the Procurement Associate or his/her designated mandated representative(s), the UNV Procurement Assistant will:

Supports procurement processes for CO, NIM/DIM projects and at the request of other Agencies focusing on the following:

Provision of inputs to preparation of procurement plans for the office.
Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
Preparation of micro-purchase document and shopping letters
Preparation for Purchase orders and contracts outside the ERP system, preparation for Recurring Purchase orders for contracting of services,
Maintenance of the filing system in the procurement Unit.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely identification of issues and escalation for resolution
Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies
Contributes to implementation of sourcing strategy focusing on the following:

Update of the rosters of suppliers
Support identification of new suppliers and assessing them against UNDP requirements
Collaborate with IT colleagues on the update of online inventory catalogue in relation to available goods and their specifications
Ensures proper control of CO Assets focusing on achievement of the following result:

Preparation of inventory reports.
Implementation of Inventory and physical verification check-up in the CO and projects
Any other related tasks as may be required or assigned by the supervisor.

Required degree level
Bachelor degree or equivalent
Educational additional comments
Bachelor Degree in Business or Public Administration, specialized training in procurement is desirable
Required experience
36 Months
Experience remark
At least 3 years of professional experience in procurement
Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of clients
Detail orientation and accuracy
Ability to work in a multinational team
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet;
Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines
Affinity for database management development of user friendly online system for task management is desirable
Language skills
English(Mandatory), Level – Fluent
Twi(Mandatory), Level – Working Knowledge
Area of expertise
Procurement and contracting, Logistics and supply management, Other premises management/maintenance, supply, or purchasing related experience
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Client Orientation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? First register your profile at Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at Then go to ‘My Page’ at and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Ghana and legal residents in Ghana with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. Don’t forget to tick the yes box for: “I am interested in serving as a volunteer in my own country.” Application deadline: 27-06-2021

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