Finance and Administration Officer
USAID Advancing Nutrition is USAID’s flagship multi-sectoral nutrition project, led by JSI Research & Training Institute, Inc. (JSI), and a diverse group of experienced partners.
Launched in September 2018, USAID Advancing Nutrition implements and provides technical support to nutrition interventions across sectors and disciplines for USAID and its partners.
The project’s multi-sectoral approach draws together global nutrition experience to design, implement and evaluate programs that address the root causes of malnutrition.
Committed to using a systems approach, USAID Advancing Nutrition strives to sustain positive outcomes by building local capacity, supporting behavior change, and strengthening the enabling environment to save lives, improve health, build resilience, increase economic productivity and advance development.
From 2020 – 2022, USAID Advancing Nutrition will provide technical support and assessment services to advance the Government of Ghana’s efforts to improve equitable delivery of quality services that promote household resilience and early childhood growth and development.
Technical services provided through USAID Advancing Nutrition will strengthen national and local government planning in Northern Ghana and stimulate the development of multisectoral solutions most pressing food security and nutrition problems.
The portfolio will encompass activities funded by USAID/Washington as well as the USAID Mission to Ghana.The Finance and Administration Officer will report directly to = the Finance and Operations Manager.
Finance and Administration Officer Job Summary:
The Finance and Administration Officer (F&A) will provide finance and administrative support to help ensure the smooth implementation of the project’s finance and accounting functions.
They will ensure compliance and adhere to Project contractual requirements and JSI policies.
Additionally, they will review project ledgers for all advances and prepaid expenses. They will follow-up on outstanding advances. The F&A Officer will also review all the vouchers for completeness, documentation, and arithmetic accuracy.
FINANCE AND ADMINISTRATION OFFICER RESPONSIBILITIES
Major Duties and Responsibilities:
Review supporting documents of all paid cash vouchers
Review travel expense reports and financial documents
Process and disburse accounts receivable
Process accounts payable on a timely basis
Assist the Finance & Operations Manager with financial forecasts
Prepare petty cash vouchers and disburse according to approved policies
Monitor and review advance liquidation
Maintain and disburse petty cash and maintain monthly petty cash journal accurately.
Enter data into QuickBooks Accounting Software (e.g. staff advances, vendor payments, travel expense reports, etc.)
Receive approved advances and expense reports from staff and process on a timely basis
Ensure that all vouchers/documentations are properly filed
Assist in the preparation of end-of-month reconciliations (advance accounts, QuickBooks, bank accounts);
Support the payment of approved cheques to respective Vendors/Payees
Carry out any other responsibilities assigned from time to time
Assist in verifying all travel invoices and attach the relevant support documentation for processing
Manage the asset register, materials, and supplies; ensuring that all assets are properly labelled/tagged
Ensure assets and inventories are well maintained and ensure physical verifications (quarterly and annually)
Filing and database management
Monitoring vehicle insurance, registration, and maintenance; and
Maintain vendor files.
Bachelor’s degree in Finance, Accounting, Administration or their equivalent
Minimum of 4 years work experience in Finance and/or Administration
Written and verbal fluency in English
Knowledge and experience of QuickBooks
Good communication, planning, and organization skills
Ability to manage competing priorities and deadlines
Strong communication skills
Highly motivated individual, with the ability to work toward the goals/objectives set by the organization
Work experience with an international development organization
Work with a USAID-funded project
Ability to take initiative and complete tasks with minimal supervision
Effective interpersonal skills to interact with all levels of staff and partners
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 10/13/2020.
No phone calls please.
Principals only please.
JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D
If you are an individual with a disability, or a disabled veteran and unable to apply online for an available position, you may submit your request for reasonable accommodation by calling Human Resources at 617-482-9485.
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