Finance & Operations Specialist/Manager/Director

Website DAI

Website DAI

State: Accra
Country: Ghana
Deadline: 30/11/2021
Qualification: Degree
Work Experience: 3 Years
Career Level: Mid Career
Industry: Development practice

Finance & Operations Specialist

DAI is engaging the services of a Policy LINK Ghana Finance & Operations Specialist/Manager/Director in Accra, Ghana.


Finance & Operations Specialist Objectives

The Finance Specialist will oversee each step of the field project finance cycle for the LINK/Ghana office including estimating cash needs, requesting and processing weekly wire transfers from Bethesda, processing payments to goods and service providers, and recording financial transactions and preparing regular financial reports.

The Finance & Operations Specialist will ensure that all financial transactions are documented in compliance with DAI policies and procedures.

The Finance & Operations Specialist will be expected to liaise with operations and technical points of contact in the LINK/Ghana office and the LINK team remotely based as well as home office staff in Bethesda/Washington.

The Finance & Operations Specialist will continually reinforce Policy LINK’s agreed-upon core purpose and principles, and ensure all decision-making is rooted in those purpose and principles.

The Finance & Operations Specialist will contribute to foster a learning environment in which personal and team growth is supported, with a shared understanding that the “team” always comes before the “individual.”??

Finance & Operations Specialist Responsibilities

The?Accountant/Finance Specialist will?be responsible for the?following:??

Finance & Operations Specialist Day to day financial management:

Ensure timely and proper accounting of all project transactions in Dynacom/Financial Accounting System (FAS), using the correct codes and expenditure types;

Transactions may include but not be limited to staff advances, goods/service provider invoice payments, payroll, and statutory remittances.

Ensure the project finance filing system including invoices, correspondence, backup procurement documentation, and client files are scanned on a monthly basis and organized according to DAI policies for easy reference during internal and external audits;

Ensure that financial activities (i.e. payments for goods and services received) are carried out in compliance with DAI policies as well as local laws; and

Proactively monitor all financial activities, as well as any technical issues with DAI financial reporting tools/systems, and flag challenges to the LINK team for action.

Regular financial reporting:

Weekly wire requests for funds transferred from DAI/Washington to the LINK/Ghana bank account;

Bi-weekly field finance expenditure reports generated from Dynacom/FAS and uploaded to Oracle;

Monthly bank reconciliations;

Monthly accruals and commitments report submitted to the LINK/Ghana Finance & Operations Manager/Director;

Monthly scanning and storage of verified finance vouchers in project Sharepoint folder; and

Statutory remittance reports submitted by designated deadlines.

Bank relationship management:

Serve as the primary point of contact with the designated bank, ensuring regular updates are received, exchange rates are favorable, and working relations are strong.

Coordination with other LINK staff:

Support Ghana team members to track actual activity expenses compared to projections;

Participate in relevant cross-cutting project meetings such as those focused on office startup and closedown, sharing financial updates;

Communicate regularly with DAI/Washington and remotely based LINK staff with finance and operations responsibilities to exchange information relevant to day-to-day management as well as periodic internal/external audits as needed.

S/he will also contribute actively to recruitment efforts throughout the contracted period of performance by serving on agreed-upon interview panels,?according to Policy LINK’s recruitment policy and process. Responsibilities of interview panel members may include, but not be limited to:?

Contributing to position shortlists?

Developing or editing interview questions?

Serving as a “panel lead” for certain recruitment efforts?

Conducting oral reference checks?

Finance & Operations Specialist Reporting?

The?Accountant/Finance Specialist will report to the?Ghana Finance and Operations Manager/Director.

Supervisory Responsibilities?

The Accountant/Finance Specialist will not have any supervisory responsibilities.

Finance & Operations Specialist Qualifications

Education:

A university degree in finance, business management, public administration, or another relevant field;

Work Experience:

5+ years of relevant work experience on donor-funded programs (USAID preferred), with progressive responsibility in financial management for Accountant; 7+ years relevant work experience for Finance Specialist.

Preference for experience supporting fast-paced donor-funded programs focused on agriculture, value chains, digital tools, food security, or similar technical areas.

Skills:

Attention to detail;

Effective communication with colleagues and stakeholders located within Ghana as well as in other LINK offices – a strong capacity for remote collaboration is required;

Ability to balance competing priorities and information shared by colleagues, policy and procedure manuals, stakeholders, etc. and carry out well-informed financial management decisions;

Professional fluency in English and Akan.


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