Contract Administrator Summary
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects in over 108 offices in 45 countries worldwide.
Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to work on some of the most exciting projects in the world.
Contract Administrator Job Description
Turner & Townsend are seeking a Contract Administrator to work directly with our key client’s project teams to initiate projects, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of our client’s high profile and high value campus development program.
Contract Administrator Job Objectives:
Contract Execution Convert defined scope, deliverables and fee structures into templated contract formats. Review contracts for accuracy and completion, route contracts for approvals and upload to contract repository. Liaise with the in-house Legal team regarding contract compliance.
Contract Tracking – Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.
Purchase Order Management Generate and manage purchase orders to accompany executed contracts.
Vendor Enrollment & Management Assist vendors in establishing their supplier account. Support vendor contacts through the established contract and invoice payment procedures.
Project Funding Collaborate with the project team to ensure projects have sufficient funding to execute work.
Invoice Review – Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.
Invoice Issue Resolution – Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
Invoice Tracking – Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly.
Invoice Log and Dashboard – Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized and metrics are accurately calculated.
Reporting – Assist in compiling monthly reports for Client approval.
Provide additional financial administration support to project teams and Central Services department as required.
Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan.
Support projects through both internal and external audit.
Contract Administrator Qualifications
A minimum of 3 years of relevant experience.
Construction experience is desirable.
Understanding of procurement/sourcing and contract activities.
Understanding of the invoicing process, Accounts Payable etc.
Experience with financial management software.
Highly self-motivated and customer centric.
Desire to meet and exceed agreed service levels.
Excellent interpersonal skills including great communication.
Knowledge of Google G Suite, including: Docs, Sheets, Slides, and Drive.
Strong people management skills. Stakeholder management is key in this role.
Able to apply governance, maintain quality and rigid QA/QC.
Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If youd like to view a copy of the companys affirmative action plan, please email recruitmentUSA@turntown.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or recruitmentUSA@turntown.com. This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.
Turner & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.
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