Administrative Office

Full Time Greater Accra GB Foods Africa
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State: Ghana
Country: Ghana
Deadline: 04/06/2021
Qualification: Degree
Work Experience: 3 Years
Career Level: Mid level
Industry: Commerce

At GBfoods we offer culinary solutions in several countries of Europe and Africa with prestigious leading local brands, including Jumbo, Gallina Blanca, Erasco, Gino, Liebig, Star, Bama, D&L, Grand’Italia and Blå Band, among others.

Our Purpose “Celebrating local flavours” is to empower and take care of each of the local communities we belong to and to bring out their authentic flavours. Some of our local brands have been in consumers’ kitchens for over a century and have positioned themselves as authentically loved brands, as well as deeply rooted parts of the local culture.

Today, with a turnover of around 1,2 billion euros and a team of around 3,000 people, we are the preferred choice of millions of consumers.

Role & Responsibilities:

We are in search of an Adminsitrative Officer to provide adminsitrative support to the Ghana Business Unit to ensure efficient office operations.

Main Tasks comprise of below:

• Manage the Front Desk – meet and provide support to visitors.
• Responsible for internal and external catering services including daily lunch for employees, management of catering contract and food orders from external suppliers.
• Coordinate all Admin purchases including stationery, daily office supplies, groceries, and all other office consumables.
• Responsible for PPE distribution to employees and outstation offices.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Manage courier Service including DHL and internal Dispatch services.
• Coordinate SAP – Vendor registrations and payments processing for all vendors of Admin activities.
• Support with internal events and other administrative projects and expedite work results.
• Co-ordinate travel support to employees including but not limited to booking hotels, flight, airport transfers, itinerary management, and airport protocol arrangements

What can you expect from us?

Being part of a multinational company where you will be able to contribute to growth and development of a business while being developed and equipped for success.

What can you expect from us?

We are looking for someone who is committed, has excellent communication and relationship skills, pays attention to detail and is ready to explore the opportunities and challenges that the role brings.

Relevant University Degree
Minimum of two (2) years experience in a similar role
A positive “can do” attitude and someone who is deeply committed to admin work
Excellent organizational and administration skills and the ability to plan and priorities own work without close supervision.
Good interpersonal and communication skills.
Professional manner and approach to work.
Attention to detail and quality.
Good writing skills with the ability to draft and edit write-up accurately, produce summaries and compose own documentation.
Experience of organizing administrative aspects of meetings, workshops, and events with limited support.
Aware of the need for appropriate levels of confidentiality and ability to ensure these levels are maintained.
Self-motivated, proactive and flexible and able to make judgements.
Eagerness to take on new and complex work and excellent time management skills.
Highly computer literate and confident with Word, PowerPoint, Outlook, and Excel
Good team player
Ability to work occasionally outside normal hours to meet immediate deadlines
Aligned with GBfoods Purpose and Values
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Department: BU Ghana

Location: Accra (Ghana)

Vacancies: 1
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