Administrative Assistant

Full Time Greater Accra US Embassy
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Deadline: 28/02/2021
Qualification: Degree
Work Experience: Experienced
Industry: Human Resources

Duties
The incumbent serves as the administrative assistant to the Regional Marketing Officer for West and Central Africa Regional Business Development Office. The incumbent performs various administrative duties and helps oversee routine office operations central to the Regional Director’s responsibilities. The incumbent serves as a part of the procurement team and helps manage fiscal data control, with combined duties for the office. Responsibilities include budgetary management assistance of marketing operations across West and Central Africa in twenty-two across the region.

This is a non-supervisory position, which is supervised by the Regional Marketing Officer/Director (RMO)for the US Agency for Global Media/Voice of America.

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Qualifications and Evaluations
Requirements:
EXPERIENCE:

2 years experience as administrative assistant, financial clerk or secretary position is required.

JOB KNOWLEDGE:

General knowledge of business administration is required.

Education Requirements:
Two-years’ Post-Secondary education in Management Studies, Finance, Business Administration or Accounting is required.

Evaluations:
Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability. Review the VA template for specific information.

LANGUAGE: Good working knowledge in English is required. (English language proficiency will be tested).

SKILLS AND ABILITIES

Skill in the use of modern office equipment such as computer, copier, scanner etc., typing skills. Incumbent should demonstrate a strong and competent working knowledge of Microsoft Word programs, Word, Excel, Power Point, Outlook, Adobe Acrobat, Customer relationship management database software (CRM) is required. Ability to prepare written analysis and statistical reports, to work precisely with information. Ability to work and carry out projects independently.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

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Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Accra, Ghana may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

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How to Apply
How to Apply:
All candidates must be able to obtain and hold a Public Trust security clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

Copy of Orders/Assignment Notification (or equivalent)

Residency and/or Work Permit

Passport copy

Degree (not transcript)

Degree with transcript

Language Scores (if available)

Driver’s License

Certificate or License

DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Accra, Ghana.

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To apply for this job please visit erajobs.state.gov.

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